[PIP - 18] DAO Organization Working Group Season 1 Proposal

[ifun]

1. Summary

   This proposal seeks to continue operation of the DAO Organization Working Group for a three month “season” from February 1st through April 30th 2023 (referred to throughout this proposal as Working Groups Season 1). The documentation below provides a review of the group’s Pilot Phase and the plan for evolving their work based on both the ongoing needs of PopcornDAO and its emerging priorities.

2. Links to previous discussions
   [PIP-3] - PopcornDAO Working Groups
   [RFC - 21] DAO Organization Working Group Season 1 - #12 by JoeyN

3. DAO Organization Working Group Pilot review
   The DAO Org Working Group’s stated objectives and the results of each are summarized below. A more granular list of individual tasks accomplished can be viewed on the DAO Org Dework board

   • Pilot Objective 1: Support the WGs pilot - Organize and manage regular meetings with WG Leads. Actively seek and respond to the needs of the groups.

     The DAO Org Working Group organized and managed weekly syncs with the Leads and Core Team Liaisons of all Working Groups, actively addressing needs of each and fostering coordination to achieve each group’s objectives. Details on all weekly syncs held can be seen on the meeting database Notion page.

   • Pilot Objective 2: Develop a set of DAO tools and practices - Source and create DAO resources in response to WG needs and the latest innovations in DAO management and operations.

     The DAO Org WG, while learning the needs of the DAO and contributors in terms of operating practices and DAO tools to help in efficient running and executing of objectives, have adopted the following tools:

     • Karma

     • Catapult

     • Sesh Discord bot for managing events

     • Craig Recording Bot for recording discord meets

     • Bot for forum activity integration with discord

     • Snapshot Bot for snapshot <> discord activity integration

   • Pilot Objective 3: Build relationships with other DAOs - Foster connections with other DAOs to share knowledge, find talent and develop mutually beneficial relationships.

     Members of the DAO Org WG leveraged their relationships within other DAOs to bring value to Popcorn in several ways, including:

     • DAO best practice sharing (example: Colony’s DAO Club program)

     • Tool sourcing and usage (example: Dework task and bounty management)

     • DAO operations & management (example: Aragon tasks & KPI dashboard)

   • Pilot Objective 4: Develop DAO roadmap - Create and execute a plan to progressively decentralize Popcorn in collaboration with the core team and community contributors.

     A draft framework for the DAO Roadmap inspired by The OS Canvas was created and can be accessed on Miro here.

4. Proposal for Working Groups S1 (Season 1 - FEB - APR 2023)

   Building on what has been accomplished during the pilot phase, the DAO Org Working Group will take on the following objectives, with key work streams and KPIs outlined below:

• S1 Objective 1: Create, source and implement DAO tools and practices in response to community and contributor needs.
  Work streams and KPIs:

  • Create a Sobol profile for PopcornDAO to provide a detailed map of the DAO’s operations. Sobol case study.

    • Sobol profile completed by March 1.

  • Develop vlPOP vote delegation tools and design the delegate / delegator experience

    • Propose options (in a RFC) for continuing work with Karma to build upon our current platform and develop our delegation experience by Feb 14.

    • Move selected option forward through governance process with final PIP Snapshot vote by Feb 28.

    • Create project scope and timing for delegate / delegator experience based on vote results by March 15 (assuming it moves forward).

• S1 Objective 2: Continue development of DAO Roadmap
  Work streams and KPIs:

  • Gain alignment from contributors and core team on DAO Roadmap development plan

    • Project plan completed and approved by Feb 28

  • Host workshops and facilitate asynchronous participation to complete Roadmap

    • First workshop completed by March 31 with schedule of remaining workshops in place

  • Scope and execute research to inform Roadmap

    • Research scope completed with input from first workshop by March 15

• S1 Objective 3: Onboard new members on the community and contributor levels into the DAO.
  Work streams and KPIs:

  • Host a weekly Onboarding Sync

    • Onboarding Syncs started by March 1 and hosted weekly through the end of S1.

  • Develop and run “onboarding tasks” to make Popcorn’s community onboarding experience more engaging and assess potential contributors

    • Onboarding tasks defined by March 1 in collaboration with other Working Groups.

    • Tasks posted on Crew3 and/or Dework by March 15.

• S1 Objective 4: Develop and execute research projects to inform DAO strategy, management and operations.
  Work streams and KPIs:

  • DAO contributor engagement & compensation

    • Research scope completed by Feb 28

    • Profiles of 10 DAOs completed by April 7

  • Progressive decentralization - when and how to decentralize key aspects and functions of a DAO

    • Research scope completed by Feb 21

    • Actionable findings completed by March 15 (to inform DAO Roadmap work stream)

  • Actionable feedback and idea gathering from community members and DAO contributors

    • Research scope completed by Feb 15

    • First round of community input gathered by March 15

    • Second round of community input gathered by April 15

  • Develop a library of completed and ongoing research accessible to DAO contributors and community members.

    • Notion page created by March 15 with access to all research completed to date and info regarding research in progress.

• S1 Objective 5: Continue support of all Working Groups through Season 1
  Work streams and KPIs:

  • Hold weekly WG leads sync to discuss work plans, progress, blockers and opportunities to collaborate.

    • Meetings are consistently hosted every week.

  • Manage and support execution of timely PopcornDAO contributor payments.

    • Payments for the prior month consistently made within the first week of the following month.

  • Creating a system for tracking and measuring the WGs progress and success - developing a centralized KPI dashboard. See Pilot phase KPI dashboard for reference.

    • Develop centralized KPI dashboard for all WGs by Feb 21.

  • Facilitate the development of Season 2 WG proposals.

    • Proposals drafted by April 8

    • RFCs posted on the forum by April 15

    • PIPs posted on the forum by April 21

    • PIPs posted on Snapshot by April 25

• S1 Objective 6: Community Moderation and Engagement.
  Work streams and KPIs:

  • Moderate PopcornDAO Discord server and Telegram group.

    • Develop program to drive traffic and engagement within Discord and Telegram communities by March 1.

    • Ensure server rules are always followed, actively moderate against spam, FUD and scam links.

    • Spark conversations, encourage discussion, and respond to questions and in a timely manner.

    • Share relevant updates and generate excitement about new events, developments, features and products.

    • Direct users to appropriate channels, team members and sources of information.

  • Develop content to foster community engagement and clarity.

    • Develop a FAQ sheet on PopcornDAO and its products by March 1 and continually update it in response to new developments.

    • Respond to additional Popcorn community content needs as they arise by scoping and executing projects in collaboration with the core team.

  5. Team Structure & Budget
     We are moving away from the Coordinape + Core Team Liaison scoring system for engaging and evaluating WG contributors and determining their monthly pay. The WG pilot revealed several challenges with this system:

     • Tasks remaining unclaimed or incomplete

     • Perceived lack of fairness related to pay received for work done

     • Difficulty judging relative value of different types of contributions

     • Cumbersome and lengthy process, leading to lag time between evaluations and payments.

  We aim to solve these challenges by implementing a bounty-based system for WG contributions, wherein contributors will be able to work on defined tasks for defined pay. Mission-critical tasks will be assigned to approved contributors only, while other tasks will be available to a broader community through Dework. This will allow us to leverage certain bounty tasks to engage and evaluate new talent and potentially onboard new approved contributors. Ideas for new tasks will be added to the group’s Dework suggestions board, reviewed weekly, and developed as tasks if approved by the Working Group Lead and Core Team Liaison. As stated previously in the WG Pilot proposal, WG Leads and contributors may be terminated for malicious behavior or failure to fulfill the responsibilities of their roles.

• Team

  • Core Team Liaison: Joey N.

  • Working Group Lead: ifun.

  • Current approved contributors: umq, Hamzat, Charlie F, Mettodo, Mukhtar, BRMbm.

• Budget

  • Working Group Lead: $6,000 USD (paid in POP) for Season 1.

    • Approximately 80 hours per month.

    • $2000 USD per month paid in the POP equivalent, based on the 30-day MA of POP on the last day of the month.

    • Key responsibilities of the WG lead are defined here.

  • Contributor bounties: $3,600 USD (paid in POP) for Season 1.

    • This is based on an estimate of running costs for the workstreams outlined above.

    • Bounties will be set in USD and paid in the POP equivalent, based on the 30-day MA of POP on the last day of the month bounties are completed.

    • Monthly reports on all work done and budget used will be posted on the Forum thread for this proposal.

    • Any bounty budget unused by the end of Season 1 will remain in the treasury.

• Next Steps
  No additional infrastructure or tools beyond those currently in use will be needed to execute the work outlined above. If approved, the DAO Org WG will continue operations as specified starting as soon as this proposal is approved through Popcorn’s governance process.

Please vote on PIP-18:

• Approve
• Disapprove